Project management process: digitally transformed for real-time results

The scope of the project management solution we designed and developed for our client, is to simplify the workflow and the controlling steps, while offering real-time data for each project.  

• Several aspects guided us in digitalising our client’s project management process, considering their specific business needs:  
• Several groups of stakeholders implied that the application had to be developed with several user groups and layers of access in mind, to keep the process running smoothly and risk-free.  

• Email notifications are automatically sent to the right stakeholder group, at the right time.  
• Email templates are predefined for specific user activities, like status updates or budget requests.  
• Milestones are set for every project, giving people a clear view of their roadmap.   
• Moreover, specific milestones and mandatory rules are predefined within the application for every type of project our client is handling, speeding the entire process up and making it less error prone.  
• Versions of the project are created when reaching specific milestones in the roadmap, helping people to track the evolution of the project closely.   

• Specific checklists are also predefined for every project uploaded; hence, stakeholders involved in the process can be sure of the accuracy of their work.  
• Contextual information can be easily added to the documents managed in the project management application.  
• Project status reports are generated with a simple click, providing our clients with valuable insights whenever the need arises.  
• An explicit digital history of every change made to the project is recorded.  
• We worked based on the agile methodology with a milestone-based delivery, adding to the application’s functionalities and capabilities with every sprint. This supported the priorities set by the client and enabled us to deliver according to plan.