RPA or Robot Process Automation has changed how the banking industry works, literally. It has cleared time spent on repetitive tasks, emphasizing how technology can help employees focus on the activities where they can bring added value, such as planning, forecasting, or data analysis.

From customer onboarding to loans and internal reports, RPA has shown its multiple uses in the financial industry. In recent years, the process of RPA licenses has been developed, where a company acquires the necessary licenses to develop specific automation, as needed by the financial organization and in relation to their business objectives.

RPA licensing can become a complicated process, even when we're only talking about renewal since the automation industry keeps evolving and what may have worked until now could become obsolete soon. Maintaining the status quo might be a losing strategy in the long term. So how do you counter this? By working with a consultant on UiPath RPA license renewal.

What does a consultant do in UiPath RPA license renewal?

An RPA consultant is a combination between a Project Manager, a Business Analyst, and an Automation Specialist. They understand the client's existing infrastructure, their business objectives, and how RPA automation works. To do their job well, they need good know-how of the benefits of different types of licenses that the client can implement. Plus, a welcome bonus is some technical knowledge, for a quicker understanding of the client's existing infrastructure and the prerequisites for setting up the RPA solution.

Consultants usually act as vendors for these licenses too. Not only can they advise on what licenses to acquire or renew, but they can also offer a good deal on them, as per the partnership they have with RPA providers. When setting up new RPA licenses or renewing existing ones, the consultant is a bridge between the UiPath RPA license provider and the representative from the client (who is usually the Tech Lead, the Solution Architect, or the Infrastructure Engineer, who have access to the environment where licenses are renewed).

RPA license renewal is a great time to consider if the same licenses are still optimal and who can offer the best deals. For example, UiPath has a wide range of partners divided into tiers, with each tier being able to offer bigger discounts (and some being even better rates than you can get from UiPath directly).

What are the responsibilities of a good RPA consultant in license renewal?

First of all, an RPA consultant is the first point of contact for you, the client. They should be able to answer your questions about RPA licenses, advise on the best offers and help review infrastructure given the ever-changing RPA advancements and client needs.

Then, an RPA consultant is best suited to identify new opportunities to automate (especially if they have experience in the industry your company specializes in) and blockers that might hinder or delay the process of RPA license renewal. They will then work on a list of functional requirements for processes to be automated, document them, and keep track of process development with the client.

When acquiring or renewing an RPA license, the consultant ensures the automated processes are tested and that the implementation takes place with minimal or no disruption to the client's day-to-day activity.

What do you need to consider when renewing RPA licenses

As expected, the first thing to consider is when existing RPA licenses are expiring as to allow sufficient time to get them renewed. This is a great time to reconsider the infrastructure, explore new areas that can be automated, or perhaps upgrade to new licenses, that have different features from existing ones.

Based on how agile your company is in decision-making, you should leave room for re-evaluating the company's RPA needs and deciding on the right licensing package. The final price can then be established after negotiations, which will also add extra time to the renewal process.

Once the infrastructure has been decided on, the RPA license renewal consultant only has to work with your tech manager to prepare settings in UiPath Orchestrator to renew them. License renewal should not affect day-to-day business if done right. If the license expires and is not renewed on time, the RPA infrastructure will be down until the change occurs.

5 benefits of working with a consultant for UiPath RPA license renewal

1. A clear overview of automation opportunities

While your internal team knows the company's operations best, a consultant has already worked with several different businesses in your industry and can advise on what processes are most fit for automation. They can also share, from their experience, what are the best licenses that can be useful to your company's business objectives, what areas can further benefit from automation, and what human and time resources should you expect to invest in it.

2. Help in choosing the right automation tools for your needs

Once you have identified the areas that can further be automated, an UiPath RPA license consultant can help you understand which licenses to use, whether these should be cloud-based or on-premises, who will work with these licenses from the internal team and what level of access they require. Ultimately, they, ensure that your business needs are met and accounted for.

3. Full support along your automation journey

The next step after deciding on the UiPath RPA licenses to be implemented, the consultant will support you in putting together the needed documentation, negotiating RPA license rates, and the delivery of the new licenses as per the established deadline.

4. Reducing implementation costs and time

Given the experience they have in RPA license renewal and having the benefit of discounted rates, RPA consultants can help save costs. At the same time, because your internal team doesn't need to study every RPA license before deciding on which is the best for your organization, they also save time.

5. Reduce errors, and downtime and optimizes testing

Finally, with the decision made on what licenses to be renewed and by what deadline, the RPA consultant will test and ensure that there are no errors made in the implementation of new licenses or renewal of existing ones. The goal is for the release to cause little to no downtime or errors.

Accesa is part of Ratiodata AG, one of the largest systems houses and service providers for banking technology in Germany. Our status as UiPath Gold Partners allows you to get the best deals on RPA licenses, helping you save on costs. If you already have the licenses acquired, their delivery and implementation can be easily handled by our team of 40+ certified RPA specialists.

Interested in working with a specialist in RPA license renewal and deployment? Read all the details you need to know.